The Procrastinator’s Guide To Plan A Holiday Party
Let me guess, you’ve had a boatload of work trying to finish out the year and your boss just decided the company should throw a company holiday party
- OR -
You’re just really busy constantly working on that MASSIVE TO-DO list and have an itty-bitty amount of time to work on the holiday party.
Don’t you fret! I’ve got you covered with a quick & dirty TO-DO list plus there’s a download to keep you organized.
Keep reading to make your life just a bit easier. Get ready – get set – GO!!!
Pre-Event Planning
Research and secure venue (Eventective.com, Bizbash.com, Eventup.com are good resources)
Recruit and secure event vendors: caterer, rental equipment, audio/visual company, entertainment (Bizbash.com and MPI.com can help)
Create artwork for invites and event website (#ILoveCanva.com)
Send invite once date and venue is secured
Order event supplies, gifts/prizes, signage (avoid rushed shipping charges)
Create day of event documents to stay organized: Timeline, Checklist and Site Layout
Hold a site walk thru before the event at the venue with caterer, rental equipment company, A/V company and entertainment (if necessary)
If you have an event team, hold a meeting to discuss day of event roles during the party
Send reminder email to RSVP list with important event information (i.e. date, time, address, parking info, guest attire)
Day Of Event Activities
Print out RSVP list (sorted by last name)
Do a site walk thru with event vendors to make sure everything is in place or make changes where necessary
Rehearse program with A/V (sound & lighting check), MC and any other person speaking at least 1-hour prior to guest arrival
Hold a 10-minute event staff meeting with EVERYONE involved (including event vendors) to give last minute information and changes
Post Event TO - DO's
Send thank you letters/emails to event vendors & guests
Post images to social media (if allowed)
I’m hoping this quick list has been helpful and download the below doc with the above info and more to keep track of everything in one place.
* FYI, companies and websites mentioned are not endorsements they are for your convenience.
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